Constitution
Preamble
The ASEAN RUBBER BUSINESS COUNCIL (henceforth referred to as the Council) was established on 1 January 2005. The Council was formerly known as the ASEAN Rubber Business Club, founded on 23 October 1992 in Jakarta, Indonesia under the sponsorship of four natural rubber producing and trading organizations in the ASEAN region, namely the Rubber Association of Indonesia (GAPKINDO); the Malaysian Rubber Exchange (MRE) /the Federation of the Rubber Trade Associations of Malaysia (FRTAM); the Rubber Trade Association of Singapore (RTAS); and the Thai Rubber Association (TRA). The membership of the Vietnam Rubber Association (VRA) was approved at the 36th Meeting of the ASEAN Rubber Business Club on 9 October 2004. The membership of the Association for Rubber Development of Cambodia (ARDC) was approved by the Council at its 5th ARBC meeting held on 16 September 2006. The membership of the Myanmar Rubber Planters & Producers Association (MRPPA) was approved by the Council on 24 September 2020.
1. Name, Secretariat And Membership
1.1 The name of the Council is the ASEAN Rubber Business Council. (hereinafter referred to as “the Council”).
1.2 The Council will maintain such Secretariat as it may deem necessary.
1.3 Membership is on organizational (not individual) basis. Additional members will be admitted through unanimous approval from all of the present members. A list of the member organizations of the Council is as per Annex.
1.4 Membership of the Council is open to organizations within the ASEAN region whose members are engaged in the production or marketing of natural rubber and any other organizations as approved by the members of the Council.
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1.2 The Council will maintain such Secretariat as it may deem necessary.
1.3 Membership is on organizational (not individual) basis. Additional members will be admitted through unanimous approval from all of the present members. A list of the member organizations of the Council is as per Annex.
1.4 Membership of the Council is open to organizations within the ASEAN region whose members are engaged in the production or marketing of natural rubber and any other organizations as approved by the members of the Council.
2. Objects of the Council
2.1 The objects of the Council are:
2.1.1 To establish a forum for members to freely and frankly exchange views on matters of mutual interest.
2.1.2 To establish closer rapport through exchanges of market information, trade visits, organizing of seminars and marketing forum to broaden the outlook and enhance the professionalism of members.
2.1.3 To consult and discuss common trade practices and problems with a view to reach consensus and eventually influence the respective governments to make the necessary policy and strategy adjustments for the common good of the members.
2.1.4 To monitor the progress and development of the natural rubber industry in member countries, to foster closer co-ordination, co-operation and goodwill amongst member organizations
3. Chairmanship and Secretariat
3.1 Every Chairman/President of the member organization assumes the Chairmanship of the Council for two consecutive years. The chairmanship is then rotated to the other members in alphabetical order once every two years.
3.2 The changeover of the chairmanship will be conducted at the last meeting of the Council in any calendar year.
3.3 The Secretariat of the Council shall be the MRE/FRTAM.
3.4 The Secretary-General shall head the Secretariat and shall be responsible to the Council in carrying out the functions of the Council.
3.2 The changeover of the chairmanship will be conducted at the last meeting of the Council in any calendar year.
3.3 The Secretariat of the Council shall be the MRE/FRTAM.
3.4 The Secretary-General shall head the Secretariat and shall be responsible to the Council in carrying out the functions of the Council.
4. Members' Obligations
4.1 Each member of the Council must be legally constituted in its country of domicile.
4.2 Any new member of the Council shall pay an entrance fee, which shall become due immediately upon admission.
4.3 Members shall contribute on an equal-sharing basis, an amount agreed to be the income needed for the proper working of the Council. The amount shall become due on the first day of each new calendar year.
4.4 The amount payable under 4.2 and 4.3 above shall be decided by the members of the Council.
4.5 The members of the Council shall have the right to increase or decrease the amount as and when it deems necessary.
4.6 Any member whose contribution under article 4.3 is in arrears for a year shall, unless the Council otherwise decides, cease to be a member until all arrears plus contributions for the current year have been paid.
4.7 All monies due from members shall be paid to the Council in convertible currencies.
4.8 The annual budget shall be proposed by the Secretariat not less than two months before the commencement of the ensuing budget year. The budget year shall correspond to the calendar year.
4.2 Any new member of the Council shall pay an entrance fee, which shall become due immediately upon admission.
4.3 Members shall contribute on an equal-sharing basis, an amount agreed to be the income needed for the proper working of the Council. The amount shall become due on the first day of each new calendar year.
4.4 The amount payable under 4.2 and 4.3 above shall be decided by the members of the Council.
4.5 The members of the Council shall have the right to increase or decrease the amount as and when it deems necessary.
4.6 Any member whose contribution under article 4.3 is in arrears for a year shall, unless the Council otherwise decides, cease to be a member until all arrears plus contributions for the current year have been paid.
4.7 All monies due from members shall be paid to the Council in convertible currencies.
4.8 The annual budget shall be proposed by the Secretariat not less than two months before the commencement of the ensuing budget year. The budget year shall correspond to the calendar year.
5. Finance Rules
5.1 The financial year shall run from 1st January to 31st December.
5.2 A banking account in the name of the ASEAN Rubber Business Council shall be opened in the country of the member organization appointed to serve as the Secretariat.
5.3 The banking account shall be operated on by cheques or by electronic banking, signed by two signatories or authenticators, where applicable, who are to be from any two of the following :
(1) the Secretary General,
(2) the Chairman/President of the member organisation appointed to serve as the Secretariat of the Council,
(3) three other persons authorized by the Chairman/President of the member organization appointed to serve as the Secretariat of the Council.
5.4 All monies received shall be promptly deposited in the Bank.
5.5 The Secretariat shall have an imprest account for petty cash payments. The balance of this account shall not at any time exceed RM1,000.00 or equivalent.
5.6 The member organization appointed as Secretariat of the Council shall be responsible for appointing an Auditor to the Council.
5.7 The Secretariat shall be responsible for drawing up and submitting to the members of the Council not later than the 30th June each year a provisional budget for the following year.
5.8 The Secretariat shall circulate to the members of the Council an annual statement of accounts certified by the Chairman of the Council, SecretaryGeneral and the Auditor. In the absence of the Chairman of the Council and/or Secretary-General, an appropriate senior official, or officials, as the case may be, from the member organization concerned shall sign the statement of accounts on his/their behalf.
5.9 Except for the Secretary-General of the Council and his/her assistant, the travelling and subsistence expenses of members attending the meetings of the Council shall not be a charge to the funds of the Council.
5.2 A banking account in the name of the ASEAN Rubber Business Council shall be opened in the country of the member organization appointed to serve as the Secretariat.
5.3 The banking account shall be operated on by cheques or by electronic banking, signed by two signatories or authenticators, where applicable, who are to be from any two of the following :
(1) the Secretary General,
(2) the Chairman/President of the member organisation appointed to serve as the Secretariat of the Council,
(3) three other persons authorized by the Chairman/President of the member organization appointed to serve as the Secretariat of the Council.
5.4 All monies received shall be promptly deposited in the Bank.
5.5 The Secretariat shall have an imprest account for petty cash payments. The balance of this account shall not at any time exceed RM1,000.00 or equivalent.
5.6 The member organization appointed as Secretariat of the Council shall be responsible for appointing an Auditor to the Council.
5.7 The Secretariat shall be responsible for drawing up and submitting to the members of the Council not later than the 30th June each year a provisional budget for the following year.
5.8 The Secretariat shall circulate to the members of the Council an annual statement of accounts certified by the Chairman of the Council, SecretaryGeneral and the Auditor. In the absence of the Chairman of the Council and/or Secretary-General, an appropriate senior official, or officials, as the case may be, from the member organization concerned shall sign the statement of accounts on his/their behalf.
5.9 Except for the Secretary-General of the Council and his/her assistant, the travelling and subsistence expenses of members attending the meetings of the Council shall not be a charge to the funds of the Council.
6. Functions of the Secretariat
6.1 The functions of the Secretariat shall be as follows:
6.1.1 to co-ordinate the views of members on issues affecting the interest of the rubber industry;
6.1.2 to execute and/or follow-up on the discussion/decisions of the meetings;
6.1.3 to provide the necessary link between members;
6.1.4 to make preparation for all meetings of the Council, Executive Committee, Economics and Statistics Committee, Technical Committee on Contract Matters, Industry Discipline Committee and any other Committees established by the Council and to service such meetings;
6.1.5 to maintain liaison and to consult with International Organizations whose work is of interest to the Council; and
6.1.6 to administer the finances of the Council in accordance with the Finance Rules.
7. Council Committees and Meetings
7.1 The Council shall establish an Executive Committee comprising a member from each member organization to decide on administrative and financial matters. The Chairman of the Council shall be the Chairman of the Executive Committee.
7.2 The quorum for any meeting of the Executive Committee shall be half of the total number of the member organizations. In the event that the quorum so determined is not a whole number, then the following higher whole number shall apply.
7.3 It shall establish an Economics and Statistics Committee to be responsible for trade matters and the collection, analysis and dissemination of market information and statistics.
7.4 It shall establish a Technical Committee on Contract Matters to be responsible for studying the technicalities of international contracts and to exchange views and to agree on common issues after having assessed their impacts on the NR trade and industry.
7.5 It shall establish an Industry Discipline Committee to be responsible for looking into matters concerning contractual fulfillment and discipline in order to ensure an orderly and healthy development of the rubber trade.
7.6 The Council can establish any other Committees it deems fit to meet the objects of the Council and the interests of the members.
7.7 The Assembly of the Council shall be held at least once a year during the Annual Dinner of the hosting member organization.
7.8 The meetings of the Council may be physical or virtual or hybrid, depending on the circumstances prevailing at the point of time the meeting is to be held.
7.9 The Council meeting expenses will be assumed by the hosting member organization.
7.10 The Executive Committee shall meet as and when necessary and when the Council is not in session.
7.11 Additional meetings of the Committees established by the Council can be arranged when necessary, without the consent of the Council in physical or virtual or hybrid form.
7.2 The quorum for any meeting of the Executive Committee shall be half of the total number of the member organizations. In the event that the quorum so determined is not a whole number, then the following higher whole number shall apply.
7.3 It shall establish an Economics and Statistics Committee to be responsible for trade matters and the collection, analysis and dissemination of market information and statistics.
7.4 It shall establish a Technical Committee on Contract Matters to be responsible for studying the technicalities of international contracts and to exchange views and to agree on common issues after having assessed their impacts on the NR trade and industry.
7.5 It shall establish an Industry Discipline Committee to be responsible for looking into matters concerning contractual fulfillment and discipline in order to ensure an orderly and healthy development of the rubber trade.
7.6 The Council can establish any other Committees it deems fit to meet the objects of the Council and the interests of the members.
7.7 The Assembly of the Council shall be held at least once a year during the Annual Dinner of the hosting member organization.
7.8 The meetings of the Council may be physical or virtual or hybrid, depending on the circumstances prevailing at the point of time the meeting is to be held.
7.9 The Council meeting expenses will be assumed by the hosting member organization.
7.10 The Executive Committee shall meet as and when necessary and when the Council is not in session.
7.11 Additional meetings of the Committees established by the Council can be arranged when necessary, without the consent of the Council in physical or virtual or hybrid form.
8. General Provisions
8.1 Any organization eligible for membership which ratifies the Constitution of the Council and had registered its instrument of approval, acceptance or accession shall become a member of the Council. Existing members of the Council are deemed to have ratified the Constitution and registered their approval and acceptance of all terms and conditions of the Council.
8.2 Any member may withdraw from the Council by giving written notice of its intention to withdraw to the Secretariat, and such withdrawal shall become effective three calendar months after receipt of such notice.
8.3 Members of the Council may amend the Constitution of the Council. Notice of any amendment shall be circulated by the Secretariat to all members not less than a month prior to the meeting of the Council.
8.2 Any member may withdraw from the Council by giving written notice of its intention to withdraw to the Secretariat, and such withdrawal shall become effective three calendar months after receipt of such notice.
8.3 Members of the Council may amend the Constitution of the Council. Notice of any amendment shall be circulated by the Secretariat to all members not less than a month prior to the meeting of the Council.
9. Dissolution
9.1 The Council shall remain in effect unless the members of the Council decide by consensus to terminate it.
9.2 In the event of the Council being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds, if applicable, shall be disposed equally among the members.
9.3 Notice of dissolution shall be forwarded to the members of the Council within 14 days of its dissolution.
9.2 In the event of the Council being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds, if applicable, shall be disposed equally among the members.
9.3 Notice of dissolution shall be forwarded to the members of the Council within 14 days of its dissolution.
ANNEX
LIST OF ASEAN RUBBER BUSINESS COUNCIL MEMBERS
(As of at 19 January 2021)
| CAMBODIA | The Association for Rubber Development of Cambodia (ARDC) No. 17, St. 334 Sangkat Boeung Keng Khan 1 Khan Chamkar Mom Phnom Penh City CAMBODIA Tel. : + 855 17 555 533 Fax : + 855 23 884 658 E-mail : men.rubber@gmail.com |
| INDONESIA | Rubber Association of Indonesia (GAPKINDO) Jalan Cideng Barat 62A P.O. Box 2572 Jakarta 10150 INDONESIA Tel.: + 62 (0) 21 350 1510, 350 1511, 384 6813 Fax: + 62 (0) 21 384 6811, 350 0368 E-mail: gapkindo.pusat@gmail.com; karetind@gapkindo.org Website: http://www.gapkindo.org/ |
| MALAYSIA | Federation of the Rubber Trade Associations of Malaysia (FRTAM) 4th Floor, 138, Jalan Tun H.S. Lee 50000 Kuala Lumpur MALAYSIA Tel.: + 60 (0) 3 2078 8114 Fax: + 60 (0) 3 2070 0640 E-mail: ed@rubberassociation.org.my Malaysian Rubber Exchange (MRE) c/o Malaysian Rubber Board 4th Floor, Bangunan Getah Asli (Menara) 148, Jalan Ampang, 50450 Kuala Lumpur P.O. Box 10508, 50716 Kuala Lumpur MALAYSIA Tel.: + 60 (0) 3 9206 2091 / 2092 Fax: + 60 (0) 3 2161 6586 E-mail: hairulirwan@lgm.gov.my, intan@lgm.gov.my Website: http://www3.lgm.gov.my/mre |
| MYANMAR | Myanmar Rubber Planters & Producers Association (MRPPA) No. 29, 10th Floor, UMFCCI Tower Min Ye Kyaw Swar Road , Lanmadaw 11131 Yangon MYANMAR Tel.: + (951) 230 1582 / 959 5011980, 959 5012007, 959 5118927 Fax: + (951) 2301582 E-mail: myothant@gmail.com, hmyint.mrppa@gmail.com, mrppa.myanmar@gmail.com Website: https://www.mrppa-myanmar.com.mm |
| SINGAPORE | Rubber Trade Association of Singapore (RTAS) 101 Cecil Street #24 -12 Tong Eng Building SINGAPORE 069533 Tel.: + 65 6227 1536 Fax: + 65 6224 3169 E-mail: rtasing@singnet.com.sg, admin@rtas.sg Website: http://www.rtas.sg |
| THAILAND | Thai Rubber Association (TRA) 45 – 47, Chotivithayakun 3 Road Hatyai, Songkhla 90110 THAILAND Tel.: + 66 (0) 74 429 011 – 2 /429 311 Fax: + 66 (0) 74 429 312 E-mail: tra@thairubber.org Website : http://www.thainr.com |
| VIETNAM | Vietnam Rubber Association (VRA) 236, Nam Ky Khoi Nghia St., Dist. 3 Ho Chi Minh City VIETNAM Tel.: + (84) 28 3932 2605 Fax: + (84) 28 3932 0372 E-mail: office@vra.com.vn, info@vra.com.vn Website : https://www.vra.com.vn/ |